SAN DIEGO COUNTY REGIONAL AIRPORT AUTHORITY
Part 2. PROPOSAL CONTENTS
Respondents are required to submit proposals in the manner described below. Proposals not submitted in the manner described herein may be considered non-responsive and be subject to rejection.
The content of the proposal must be clear, concise, and organized to correlate with the following sections:
A. Proposal Page Limit: The proposal shall be limited to a maximum of twenty-five (25) pages of text. The page count does not include: the Respondent’s cover letter; Attachments A, B, C, D and E if any, resumes, table of contents, and section/tab dividers.
B. Cover Letter: Not to exceed two (2) pages and shall include the following:
1. Respondent Contact Information: Provide the name, title, telephone, and email of the personnel responsible for the primary communication with the Authority regarding Respondent’s proposal;
2. Understanding of Requested Services: Provide a brief statement indicating Respondent’s clear understanding of and commitment to the provision of services as specified in this RFP;
3. Potential Conflicts: Provide a brief statement as to whether Respondent and/or Respondent’s partners, subcontractor(s), joint venture associates, or any other individual or entity of Respondent’s team has any potential conflicts that may arise in the performance of the services requested in this RFP;
4. Agreement Exception: Provide a brief statement indicating whether Respondent does or does not take exception to the Authority’s draft contractor agreement as stated in Part 1, Section G in this RFP. If Respondent takes exception to the language in the draft contractor agreement Respondent must create an additional attachment labeled “Attachment E – Exceptions to Agreement” and submit it with its proposal. Failure by Respondent to submit the statement described above or provide an “Attachment E” within Respondent’s proposal shall constitute acceptance of the language in the draft contractor agreement; and
5. Subcontractors: If the Respondent utilizes Subcontractors to perform the requested services, provide the Subcontractor name(s) and license types, if any.
C. Attachments: Each proposal shall be submitted with the following completed attachments, blank copies of which are provided in this RFP package:
1. Attachment A – Business Organization Statement;
2. Attachment B – Declaration of Non-Collusion;
3. Attachment C – Equal Employment Opportunity (voluntary);
4. Attachment D – Policy 5.12: Prime Contractor Eligibility and Preference Verification Certificate (if applicable); and
5. Attachment E – Exceptions to Agreement, if needed, Respondent must create this attachment. See Part 1, Section G. Authority’s Standard Agreement, above for directions.
D. Detailed Description of Respondent’s Qualifications, Experience and Fees to perform the requested services: Provide all information requested in Part 4 below entitled “Evaluation Criteria”. In providing the information, Respondent shall also address any additional information requested in Exhibit A and Exhibit B of the draft contractor agreement.
E. References: Provide three (3) references and a description of projects you have worked on relative to the services requested in this RFP or similar projects performed within the last five (5) years. Include the following information as to each listed project: business name, contact name, title, address, phone, and email. It is the Respondent’s responsibility to validate the contact information for references. The Authority may request information from Respondent’s clients, government agencies, or any other available sources.
Part 3. EVALUATION AND SELECTION PROCESS
This RFP process is being undertaken to enable the Authority to identify and recommend one finalist who has submitted a proposal to provide the services that are the subject matter of this RFP process. A preliminary review of the basic responsiveness of the proposal will be conducted to ensure all requirements of the RFP have been met.
Evaluation Panel: An evaluation panel (“Panel”) established by the Authority will evaluate the proposals and conduct interviews in accordance with Part 4, Evaluation Criteria. The Panel may consist of members from within and/or outside the Authority. The Panel may short-list Respondents for this RFP in an effort to identify the highest ranked Respondents, who may then be requested to interview with the Panel. Respondents may be requested by the Authority to provide supplemental information.
Part 4. EVALUATION CRITERIA
A. Organization Experience and Skill: Provide an organizational description. Include professional history, skills, and relevant experience demonstrating a capable, working knowledge of performing the services requested in this RFP or of similar projects. Provide demonstrated experience processing DBE and ACDBE certification applications for the State of California. If required, indicate whether Respondent has sufficient licenses, permits, qualifications, and approvals that are required to perform the services requested in this RFP.
B. Primary Staff: Identify the particular services to be performed by Respondent’s staff (include their resumes) and identify those services, if any, that will be performed by subcontractors or others (“Subcontractors”). If the Respondent utilizes Subcontractors, it must provide a list of the Subcontractor’s name(s) and include their responsibilities, qualifications and the major clients and projects they have worked on relative to the services requested of this RFP or similar projects.
C. Work Plan: Provide, in detail, the steps necessary and the deliverables needed to complete the services in the best interest of the Authority. See Exhibit A – Scope of Work for description of requested services.
